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Overview
Fleming College users can share SharePoint files and folders with external users. External recipients can access shared content using a one-time passcode (OTP) sent to their email address.
Instructions
Step 1: Open the Shared SharePoint Link
Open the SharePoint link received from the file owner.
You will be redirected to the Fleming sign-in page.
Important: Although the page displays Fleming branding and shows username@flemingcollege.ca as an example, external users should enter the email address that received the SharePoint invitation.
Enter the email address that received the invitation
Step 2: Request a One-Time Passcode
After entering your email address, select Next.
Microsoft will display the Get a code to sign in page.
Select Send code to receive a one-time passcode by email.
Select Send code
Step 3: Enter the Verification Code
Check your email for the verification code sent by Microsoft.
Enter the code in the fields provided.
Enter the verification code
Step 4: Accept Updated Terms (If Prompted)
Some users may receive a Microsoft notification about updated terms and conditions.
Select Next to continue.
Updated terms notification
Step 5: Stay Signed In (Optional)
Microsoft may ask whether you would like to remain signed in.
- Select Yes if you are using a personal device.
- Select No if you are using a shared or public computer.
Stay signed in prompt
Step 6: Accept Permissions
Review the permissions requested by Fleming College and select Accept.
Accept permissions
Step 7: Access the Shared SharePoint Content
Once authentication is complete, the shared SharePoint file or folder will open.
Troubleshooting
The sign-in page asks for a Fleming email address
Although the page displays a Fleming-branded sign-in screen, external users should enter the email address that received the SharePoint invitation.
I did not receive a verification code
- Check your Junk or Spam folder.
- Ensure you entered the correct email address.
- Select Send code again if necessary.
The link does not work
Contact the person who shared the content and request that they verify:
- The file or folder is still shared.
- Access was granted to the correct email address.
- The shared link has not been removed or expired.
Additional Information
- Email One-Time Passcode (OTP) authentication is available for external recipients accessing SharePoint content shared from Fleming College Microsoft 365 services.
- Access is tied to the email address that received the invitation.
- The email address entered during sign-in must match the email address used when the SharePoint item was shared.
- Additional Microsoft prompts such as Terms of Use or Stay Signed In may appear depending on the recipient's account status.