Name Change

Tags namechange

Service Overview

There are two possible types of Name Changes available to staff and students. Please read this article carefully to understand the differences.

Available To

Staff/Students

Getting Started

Please pick from the following list of examples:

  1. I was recently married or divorced and would like to update my name
  2. I've changed some or all of my legal name with the Government of Ontario/Canada and need to update my personal information
  3. My first or last name is spelled or formatted incorrectly and I need it to be fixed
  4. I am known by a different name and I want my display name to reflect that
  5. My name does not properly reflect my identity and I'd like to change how other people see it

Legal Name Changes

This is a two step process

You are permanently changing your first and/or last name(s) that will appear on legal documents (tax forms), and your diploma/transcript.

Legal name changes cannot be done by either students or staff without help from supporting departments.

Step 1

Students

Please contact the Registrar's Office for assistance and then continue reading below:

Registrar's Office Legal Name Changes
records@flemingcollege.ca

Staff        

Please contact the Human Resources or Payroll department for assistance:

You are required to submit a 'Change of Information' prior to a legal name change being processed. If you have any questions about this form, please contact: 

hr@flemingcollege.ca
payroll@flemingcollege.ca

Step 2

Once your name change has been confirmed and processed please proceed to fill out the IT Legal Name Change form. 

If you submit a Legal Name change ticket to IT without completing the steps as outlined above your request will be discarded without any action being taken.

Preferred Name Changes

This is a two step process

You are changing your name to how you prefer to be addressed - this will not change your name on legal documents (tax forms), or your diploma/transcript.

A preferred name change is do-able by a user without assistance from supporting departments.

A preferred name change cannot be used to accomplish the following:

  1. Correct the spelling or formatting on your first or last name
  2. Change your last name
  3. Change how your name is presented on legal documentation or College records

You would proceed with this name change if:

  1. You prefer to be known by a shortened version of your name, or a nickname (i.e Robby instead of Robert)
  2. You want your display name to better align with your identity but you have not yet changed your name with the Government

Step 1

To change your preferred name please follow these instructions (these steps apply to both Staff and Students) and then return here to create an IT ticket.

Step 2

Understanding the above, please proceed to fill out the IT Preferred Name Change form.

Additional Information

Your name will not update immediately across all systems. Applications that rely on a cache will display your old name for as long as the cached data persists - this is out of our control and will be updated on it's own in time.