Overview
This article explains how to schedule a Microsoft Teams meeting using the Microsoft Teams app, Microsoft Outlook (Classic) desktop app, Microsoft Outlook (New) desktop app, and Outlook on the Web (OWA).
Scheduling a Meeting in the Microsoft Teams App
- Open the Microsoft Teams App..
- From the Left-hand sidebar, click on Calendar.
- On the Calendar page, click New meeting in the top-right corner.
- Enter the meeting title.
- Add attendee email addresses in the Add required attendees field. Optional attendees can be added as needed.
- Set the start and end time. Optionally, you can use “Scheduler” to find a time when all attendees are available.
- Toggle the Teams Meeting slider to turn the meeting into a Teams meeting. Additional Meeting Options will appear; select this if you want to configure settings such as lobby access or presenter roles.
- Click "Save" to send the meeting invitations to the attendees.
Scheduling a Meeting in Microsoft Outlook (Classic)
- In Outlook (Classic) , click the Calendar symbol on the left side of the screen.
- Select Teams Meeting > Schedule Meeting
- A new meeting window will open.
- Enter the meeting title.
- Add attendee email addresses to the Required and Optional fields.
- Adjust the start and end time. Optionally, you can use “Scheduling Assistant” to find a time when attendees are free.
- To configure additional settings such as meeting access, organizer permissions, recording, or attendance reports, select Meeting Options from the Meeting tab.
- Click Send to send the meeting invitation
Scheduling a Meeting in Microsoft Outlook (New) or Outlook on the Web (OWA)
- Open Outlook (New) or Outlook on the Web.
- Click the Calendar icon on the left side of the screen.
- Select New Event > Event
- When a pop-up appears of the new event, click on the slider next to "Teams meeting". Fill in the fields with the necessary information about the meeting. This includes the email addresses of desired attendees, title and date/time of the meeting.
- Click "Save" to send invitations out to the attendees.
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