How to Access a Shared SharePoint File or Folder Using Email One-Time Passcode (OTP)

Overview

Fleming College users can share SharePoint files and folders with external users. External recipients can access shared content using a one-time passcode (OTP) sent to their email address.

Instructions

 

Step 1: Open the Shared SharePoint Link

Open the SharePoint link received from the file owner.

You will be redirected to the Fleming sign-in page.

Important: Although the page displays Fleming branding and shows username@flemingcollege.ca as an example, external users should enter the email address that received the SharePoint invitation.

Enter the email address that received the invitation

Step 2: Request a One-Time Passcode

After entering your email address, select Next.

Microsoft will display the Get a code to sign in page.

Select Send code to receive a one-time passcode by email.

Select Send code

Step 3: Enter the Verification Code

Check your email for the verification code sent by Microsoft.

Enter the code in the fields provided.

Enter the verification code

Step 4: Accept Updated Terms (If Prompted)

Some users may receive a Microsoft notification about updated terms and conditions.

Select Next to continue.

Updated terms notification

Step 5: Stay Signed In (Optional)

Microsoft may ask whether you would like to remain signed in.

  • Select Yes if you are using a personal device.
  • Select No if you are using a shared or public computer.

Stay signed in prompt

Step 6: Accept Permissions

Review the permissions requested by Fleming College and select Accept.

Accept permissions

Step 7: Access the Shared SharePoint Content

Once authentication is complete, the shared SharePoint file or folder will open.

 

Troubleshooting

The sign-in page asks for a Fleming email address

Although the page displays a Fleming-branded sign-in screen, external users should enter the email address that received the SharePoint invitation.

I did not receive a verification code

  • Check your Junk or Spam folder.
  • Ensure you entered the correct email address.
  • Select Send code again if necessary.

The link does not work

Contact the person who shared the content and request that they verify:

  • The file or folder is still shared.
  • Access was granted to the correct email address.
  • The shared link has not been removed or expired.

Additional Information

  • Email One-Time Passcode (OTP) authentication is available for external recipients accessing SharePoint content shared from Fleming College Microsoft 365 services.
  • Access is tied to the email address that received the invitation.
  • The email address entered during sign-in must match the email address used when the SharePoint item was shared.
  • Additional Microsoft prompts such as Terms of Use or Stay Signed In may appear depending on the recipient's account status.
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