Guest access in Microsoft Teams

Overview

Microsoft Teams allows you to provide Guest Access for people outside Fleming College. Guests can join your teams, view documents, participate in chats, access SharePoint resources, and use apps while you maintain control over your organization’s data.

  • Guests can join using any business or personal email (e.g., Outlook, Gmail).
  • If they already use Teams with another organization, they may need to switch organizations.
  • Guests are marked with “(Guest)” beside their name.
  • Guests cannot share content or invite new members.

How to create a team

  1. In Teams, go to the Teams tab and select Join or create a team (+).
  2. Select Create a team.
  3. Choose From Templates as per your needs.
  4. Select a sensitivity label if needed.
  5. Choose Private.
  6. Enter a team name and description, then select Create.
  7. Select Skip when prompted to add members.

How to invite guests to a team

  1. Open the team, select More options (⋯), and choose Add member.
  2. Enter the guest’s email address.
  3. Select Edit guest information to add their full name, then choose the check mark.
  4. Select Add, and then Close.

The guest will receive a welcome email with instructions.

  • If they have a Microsoft work or school account, they can sign in directly.
  • If they don’t, they will need to create one to receive a one-time passcode to verify their identity.

Once accepted, guests can join team channels, participate in chats and meetings, access shared files, collaborate on documents, and more. More information can be found in this article: Guest experience in Microsoft Teams - Microsoft Teams | Microsoft Learn

How to add SharePoint site to a team

The files you see on the Files tab in a team are stored in a SharePoint site. All standard channels in a team share the same SharePoint site, but each private channel has its own site. Whenever you add or update a file on the Files tab, you're accessing the SharePoint site.

If the Files Tab Is Missing in the General Channel

  1. Click on (+) icon and select Apps.
  2. Select SharePoint 
  3. Select Document libraries to see existing SharePoint libraries available from your team site. You can also add Pages or Lists to see a list of existing SharePoint pages or lists available from your team site
  4. Select Post to the channel about this tab checkbox to automatically generate and post an announcement in the Teams channel letting your colleagues know that you've added this tab.
  5. Select Save

Additional Information

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