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Overview
This guide provides step-by-step instructions on how to share a specific folder with others, or upgrade a team member’s access to provide additional permission on specific folders within the shared drive. Note that only users with full control can make these changes. Permissions are managed at the department level.
How to modify access permissions?
1. Open File Explorer and select your Shared drive (S:\ )
2. Locate the folder that the person needs access to. Once you have found the folder, Right click and select Properties.
3. Go to Security Tab and click on Edit.
4. A new pop-up like below will appear. Click on Add.
5. In the Box, enter the username of the person you want to give permissions and click on Check Names. And then hit Ok. You will see the person’s name added to the list.
6. Now Select the Person’s email and select the permissions you want to give them from the options.
Please Note:
- Granting full control will allow the person to manage permissions for that folder.
- Permissions will be inherited from the current folder to all sub-folders by default.
7. Click “Apply” to save your changes. This may take some time to apply.
Permission descriptions
- Full Control: allows users to manage all aspects of the folder including permissions.
- Modify: Read and Write files and sub folders; allows deletion of the folder.
- Read & execute: View, list and execute files and sub-folders, but not modify them
- List folder contents: List files and sub-folders.
- Read: View and List files and sub-folders.
- Write: Create, delete, or modify files and sub-folders within the folder.