How to Schedule a Meeting in Webex Using the App

There are 3 different ways you could schedule a meeting in Webex

1. Webex App 
2. Outlook
3. Webex site

1.Using the Webex App

Open the app and at the top you will see 3 options

1. Click Schedule
2. In the Topic Field choose a meaningful title as that will be the name of the meeting
3. Set the meeting date and time appropriately
4. If the meeting will repeat, select the Recurrence box
5. Use the drop down to choose between using your Personal Meeting Room (PMR) or a one-time meeting link
6. If your meeting is taking place in a designated location that has Cisco video equipment in it, you can click on the magnifying glass to invite the room to your meeting.  When your meeting is going to happen and you go to the room, there will be a green button you can push to start your meeting also known as One Button to Push (OBTP) Room names are the room number ex B3316, B2101, D1129
7. Click the “Create a space with all meeting invitees” if you want share files, have instant messaging chat about your agenda, etc you will see the space inside of your Webex app
8. Begin adding invitees by name, the system will auto search everyone internally at Fleming College as you type.  External invitees’ names will not populate automatically.
9. If there are any scheduling conflicts, they will appear on the right-hand side      
10. Advanced settings give you greater control over your meeting setup.  Under security, you can set a customized password.  Decide what happens to participants who aren’t invited or not signed in.  Autolock the meeting after a set number of minutes.  Allow attendees to join early before the schedule start time.
11. Under audio connection, you can choose the connection type, set a tone to play when someone enters of leaves the meeting, and control if attendes are muted on entry or allowed to unmute themselves during the meeting.  
12. Under scheduling options you can assign co-hosts, enable automatic recording learn more about what a co-host is here
13. You can enable automatic recording of the meeting when it begins, and turn on breakout sessions for group collaboration.  
14. Finally, if you want participants to have access to features like chat or to be able to add and download files, click edit meeting options to customize those settings.
15. Click Schedule