How to Share Files and Folders in OneDrive

Learn how to share files and folders in OneDrive, choose sharing permissions, and manage access to collaborate securely with colleagues and other recipients.

Overview

OneDrive allows you to securely share files and folders with colleagues, students, and external recipients while maintaining control over who can access and modify your content. Instead of sending file attachments, you can share a single version of a document, manage permissions, and collaborate in real time.

This article explains how to share files and folders in OneDrive and how to manage access permissions after sharing.

How do I access OneDrive? 

You can access your Fleming OneDrive online in either of the following ways:

1.  Through myCampus: From the Dashboard, select My Files, then OneDrive.
    
2. Directly through OneDrive: Visit Home - OneDrive and sign in with your Fleming account.

Note: Access to Fleming OneDrive through the desktop application is restricted. You must access your Fleming OneDrive online.

How to share a File or Folder

1. Open OneDrive and select the file or folder you want to share.
2. Click the Share button at the top of the screen.
   
3. The sharing window will open as below:
   
4. Select a Sharing Option
   

   Click the Settings (Gear) icon to choose how the content will be shared.

   • People you choose (Recommended option): Only the specific people you select can access the shared content, subject to the permissions you set. This option can support internal or external recipients
   • People in Fleming College: Anyone with a Fleming account who obtains the link can access the content, subject to the permissions you set.
   • Only people with existing access: The link does not grant access to new people. It can be used by people who already have permission to access the content.
     
5. Select Permission Settings
   Choosing either “People in Fleming College” or “People you choose” will give you permission options under “More Settings”
   • Can view  the default option, alows users to view the file/s, but not edit them. 
   • Can edit allows users to view and edit the items. This disables the option to block them from downloading the file/s.
   • Can't download disables the option to download the file
     
6. Click Apply
7. Enter the email addresses of the people you want to share the content with. For external recipients, enter their full email addresses.
             
8. Choose how you want to share the content:
   • Send: Optionally enter a message in the Add a message field, then click Send. OneDrive sends a sharing invitation to the recipients.
   • Copy link: Click Copy link to generate a sharing link. You can then paste it into an email, Teams chat, or another appropriate location.

Removing or changing permissions 

1. Select the file/folder
2. Click the ... more options button and select Manage Access.
   .
3. Select the names of the people and adjust the permissions to the type you would like to apply. 
   

Additional Information

1.  Share files and folders in Microsoft OneDrive | Microsoft Support

2. Share files in Windows | Microsoft Support

3. Share files in OneDrive for Android | Microsoft Support

4. Share files in OneDrive for iOS | Microsoft Support

5. Share files in Microsoft Teams | Microsoft Support