Service Overview
A Shared Departmental Print Account allows departments to centralize and track printing costs for staff, student workers, and specific projects. Users can charge their print jobs to the department by selecting the Shared Account:
- in the print dialog (PaperCut client), or
- at the Printer during print release (Mobility Print)
⚠️Important: Your department is financially responsible for all printing charged to its Shared Account. If you work for multiple departments, be sure to select the correct Shared Account each time to ensure accurate billing.
Available To
Departments with student workers or staff printing on behalf of the department.
Request Process
- Click the “Request Service” button at the top-right of this page. Fill out the request form with the required details (student worker info, department code, Printing Credit amount etc.).
- ITS will:
- Create the departmental Shared Print Account
- Add the requested printing credit amount to the departmental print account.
- Assign access to the student worker(s)
- Confirm when the account is ready for use
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Once set up, the student worker can follow the instructions provided here:
🔗 Using Shared Accounts for Printing, Copying & Scanning (PaperCut)
Monthly Reporting
Departments will receive automatic monthly usage and invoice reports, which can be used for:
- Monitoring printing activity
- Completing monthly journal entries
- Budget management and chargebacks
Please specify who should receive these reports when submitting your request.
Additional Information
If you have any questions regarding this service, please visit IT Service desk in person or submit a ticket using Service - Request IT Support.